Part-time Secretary/Administrator

Permanent position for a Part-time Secretary/Administrator required to manage all the behind-the-scenes running of two bakery/cafes. 2-3 days per week.

We are looking for a capable, reliable, accurate person who has enough experience in office work to cope under pressure with everything that running a business entails.

Your duties will include:

• Providing full support to the directors, managers and staff
• Checking delivery notes against supplier invoices
• Entering these invoices into the Quickbooks Accounting system
• Invoicing customers, sending monthly statements and chasing any unpaid bills
• Advertising for staff in the different departments when necessary
• Diary management
• Booking appointments
• Arranging travel for the Directors when necessary
• Dealing with all issues with regard to licencing, councils, insurance etc.
• Opening post, replying to issues arising
• Drafting and sending letters
• Checking and answering all emails
• Ordering stock and supplies if required
• Keeping an accurate and easily accessible filing system
• Paying suppliers
• Liaising with other staff when necessary
• Booking staff on courses and keeping track of the results
• Posting receipts to the bookkeeper
• Answering queries and assisting the bookkeeper with information
• Amending prices on the till system
• Ordering stationery, uniform and other necessities
• Speaking to suppliers and customers if the need arises

Requirements:

• Excellent organisational skills and ability to prioritise
• Very good spoken, written and understanding of the English language
• Good knowledge of Microsoft packages
• Ability to work alone and yet still be a team player
• A helpful, proactive attitude
• Have initiative and tenacity
• Be Flexible and open-minded

We offer:

• £15 per hour
• A friendly atmosphere
• Free coffee and snacks when on the premises
• 20 days holiday pro rata

Email c.v’s to office@karmabread.co.uk