Part-time Secretary/Administrator
Permanent position for a Part-time Secretary/Administrator required to manage all the behind-the-scenes running of two bakery/cafes. 2-3 days per week.
We are looking for a capable, reliable, accurate person who has enough experience in office work to cope under pressure with everything that running a business entails.
Your duties will include:
- Providing full support to the directors, managers and staff
- Checking delivery notes against supplier invoices
- Entering these invoices into the Quickbooks Accounting system
- Invoicing customers, sending monthly statements and chasing any unpaid bills
- Advertising for staff in the different departments when necessary
- Diary management
- Booking appointments
- Arranging travel for the Directors when necessary
- Dealing with all issues with regard to licencing, councils, insurance etc.
- Opening post, replying to issues arising
- Drafting and sending letters
- Checking and answering all emails
- Ordering stock and supplies if required
- Keeping an accurate and easily accessible filing system
- Paying suppliers
- Liaising with other staff when necessary
- Booking staff on courses and keeping track of the results
- Posting receipts to the bookkeeper
- Answering queries and assisting the bookkeeper with information
- Amending prices on the till system
- Ordering stationery, uniform and other necessities
- Speaking to suppliers and customers if the need arises
Requirements:
- Excellent organisational skills and ability to prioritise
- Very good spoken, written and understanding of the English language
- Good knowledge of Microsoft packages
- Ability to work alone and yet still be a team player
- A helpful, proactive attitude
- Have initiative and tenacity
- Be Flexible and open-minded
We offer:
- £15 per hour
- A friendly atmosphere
- Free coffee and snacks when on the premises
- 20 days holiday pro rata
Email c.v’s to office@karmabread.co.uk
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